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Guidance for higher education institutions on telling us about a student

This section provides information about what higher education institutions (HEI) should notify us about a student and when.

To make a referral please use the HEI referral form.



Click here for the HEI referral form


 
         

                   

If you are concerned that a student’s fitness to practise may be impaired, you should notify us.

You should do this even if the student is no longer enrolled on the course as they may enrol at another HEI or apply to work in a social care setting.

You must notify us about a student if they:

You should also let us know if the matter is one you would tell Disclosure Scotland about or where you are concerned that the behaviour or actions of a student raises a serious concern about their fitness to practise. For more information about the types of behaviours or actions this may include, please see our HEI Referral Guidance.

  • have their place on the course terminated on the grounds of misconduct or capability due to professional practice or health
  • withdraw from a social work programme during your own fitness to practise or disciplinary investigation
  • are suspended from a social work programme pending the outcome of your own fitness to practise or disciplinary investigation
  • are charged or convicted of an offence.

                                                           

You should tell us immediately if the:

  • behaviour is serious
  • student is suspended
  • student withdraws from a social work programme and you would have considered termination
  • student is charged with or convicted of a criminal offence.

Otherwise, let us know at the end of your disciplinary/performance/capability process.

     

  
                                                              

To comply with course approval requirements in the Rules for Social Work Training 2003 you must:

  • tell us about anything that may call into question a student's suitability for registration
  • tell the student that you have made a report
  • cooperate with our investigations and hearings
  • respond appropriately to our findings and decisions and cooperate with any action we take.

For more information about the types of behaviours or actions this may include see:

        
                                                         

If you would like to speak to someone about a referral, our employer advice line provides specialist support and advice to employers and higher education institutions (HEIs) about our fitness to practise processes.

Email us at employerlink@sssc.uk.com or phone 0345 60 30 891, select the option for employer advice line.

        
                

Other referral forms

Employers

Raise a concern

Someone who uses services, a carer, a colleague or member of the public

Raise a concern

Others, such as a police officer or representative of another public body

Raise a concern

The Rules and our decisions guidance

View the documents that set out how we carry out our regulatory function and provide guidance to decision makers on when to apply the different sanctions available to them.

The Codes of Practice

The Codes of Practice set out the standards of practice and behaviour expected of social service workers and their employers.

What we publish about hearings and decisions – Fitness to Practise Public Information Policy

Read The Public Information Policy to see what information we publish in advance of our hearings, what we don’t and why.